2026 Black Swamp Area Council – Unified Refund Policy

General Refund Guidelines

- No refunds will be issued for activities where promotional literature states “No refunds.”

- Deposits are non-refundable.

- All monies are refundable if the Council or District cancels an event.

- Refund requests for rescheduled events due to weather will be considered individually. Partial refunds may be granted after deducting incurred expenses.

- Transferring fees from one person to another within the same unit and for the same program is permissible.

- Fees are not transferable between different events.

Refund Deadlines

- No refund requests will be accepted more than 14 days after the conclusion of the event.

- For resident camps, each session or week is considered a separate event.

- Participants dropped before the 10-day-out point for resident camps are eligible for refunds. After this point, families must submit a formal written request.

Refund Amounts & Deductions

- A minimum of $100 per person (youth and adults) is non-refundable for camp registrations. After May 15th

- Refunds will be reduced by:

  • Any deposit paid
  • Leader discounts applied
  • Cost of materials already procured

- ATV fees will not be refunded if the Scout fails to bring appropriate clothing.

Valid Reasons for Refund Requests after 10 Day Out

Refunds may be considered for the following reasons:

  • Illness or injury
  • Death in the family

Refunds will not be granted for:

  • Late arrivals
  • Early departures
  • Failure to meet event participation requirements

Scout Shop (Lima Location)

- No refunds without a receipt.

- No refunds if tags are removed, emblems are sewn on/removed, or merchandise is dirty/damaged.

- Shipping and handling charges are non-refundable.

Facility Rentals (Lodges, etc.)

- Deposits are non-refundable.

- Cancellation/refund requests must be made at least 3 weeks prior to scheduled use.

- No refund requests will be accepted after the scheduled use of the facility.

Refund Request Process

- All refund requests must be submitted in writing to the Black Swamp Area Council.

- Requests must include supporting receipts and documentation.

- Approved refunds will be issued to the original payer (e.g., credit card back to credit card).

- Refunds will be processed within 30 calendar days of approval.

Mail refund requests to:

Black Swamp Area Council
Attn: Refund Committee
2100 Broad Avenue
Findlay, OH 45840